At Thrive Commerce, we are dedicated to transforming global trade through cutting-edge technology and data-driven insights. Our mission is to simplify and revolutionize commerce and supply chains, making global trade more accessible and efficient. With a vision to reshape a $8.6 trillion industry, we leverage innovative technology and a passionate team to deliver solutions that enhance the efficiency and reliability of international trade. Companies of all sizes—from emerging brands to established enterprises—rely on our technology to streamline their global operations and drive growth.
The recent challenges in global supply chains have highlighted the critical role of advanced technology in reshaping how goods move around the world. As we experience significant growth and continue to push boundaries, we are supported by leading investors who share our commitment to innovation and excellence. If you're eager to tackle global challenges and make a meaningful impact, join us in shaping the future of commerce.
The Opportunity:
Thrive Commerce is seeking a dedicated, highly organized, and customer-focused Executive Assistant to join our Worldwide Marketing team. This role is pivotal in supporting senior leaders within the organization and requires exceptional attention to detail, superior organizational skills, and the ability to manage multiple high-priority requests while meeting tight deadlines.
The ideal candidate will handle confidential information with the utmost integrity and professionalism, demonstrating flexibility and the ability to adapt to shifting priorities seamlessly. You will need to execute complex tasks and projects efficiently with minimal guidance, respond swiftly to urgent situations, and embrace new challenges with enthusiasm.
As an Executive Assistant, your responsibilities will include managing intricate calendars, coordinating key deliverables, organizing travel arrangements, and planning team activities and events. You will also be responsible for scheduling, agenda coordination, space planning, and ad hoc project support. A high level of discretion, professionalism, and the ability to act as a trusted extension of our senior leaders are essential.
Key Responsibilities:
- Complex Calendar Management: Schedule and manage complex calendars with diplomacy and discretion.
- Information Handling: Organize, prioritize, and manage time-sensitive and confidential information, ensuring timely action and follow-up.
- Team Activities: Organize and assist with team activities, including on-site events, off-site meetings, and team social gatherings.
- Travel Coordination: Arrange cost-effective travel, create detailed itineraries, and manage both domestic and international travel processes. Coordinate with travel agents and handle expense reports promptly.
- Cross-Functional Coordination: Work closely with Recruiting, Facilities, HR teams, and other Executive Assistants within the Thrive Commerce community.
- Deliverables Tracking: Track and drive the completion of key deliverables, follow up on outstanding items, and manage meeting notes and action items.
- Liaison Role: Act as a liaison between senior marketing leaders and their teams, facilitating communication and collaboration.
A Day in the Life:
In a dynamic and fast-paced environment, you will tackle tasks and projects with minimal guidance, demonstrating exceptional attention to detail and organizational skills. You will balance tight deadlines and multiple critical requests while maintaining flexibility, a positive attitude, and composure under pressure. Understanding business priorities, anticipating needs, and driving improvements will be key to supporting our leaders and their teams effectively. Building strong, trusting relationships with leaders and their teams will open opportunities for special projects, increased responsibility, and long-term career growth
Basic Qualifications
- 2+ years of senior level leadership support experience
- Experience managing multiple executive level calendars
- Experience with domestic and international travel coordination
Preferred Qualifications
- 4+ years of senior level leadership support experience
- Experience in a fast-paced, high-tech company
- Experience managing multiple calendars
- Experience prioritizing and handling multiple assignments at any given time while maintaining commitment to deadlines
BONUS POINTS
- Global. Previous exposure or significant stakeholdership in the global/international execution of product experiences, is a plus.
WORKING AT THRIVE COMMERCE
We are committed to providing our team with a competitive benefits package. Some of our benefits for include:
- Up to 97.5% funded health benefits (medical, dental, and vision)
- Unlimited paid time off
- Monthly fitness reimbursement
- Citibike (NYC) or BikeTown (PDX) company-sponsored annual membership
- Generous employee discount across our brand portfolio
- 401K
- FSA / HSA
EEO STATEMENT
Thrive Commerce is proud to be an equal opportunity workplace, providing equal employment and advancement opportunities to all team members. We evaluate candidates without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics as required by law and as a matter of our company values.
